From live to hybrid or online: smooth switching without worry

Your event is planned. The venue is booked, the program is finalised, and your communication is up and running. And then: change. A speaker cancels. The venue imposes new restrictions. Registrations drop off unexpectedly. As an event manager, you recognise it immediately: something needs to change. And ideally, not at the cost of starting all over again. That’s exactly why flexibility in your event platform is essential. With Networkapp, you can seamlessly switch from in-person to hybrid or fully online. No delays, no duplicated effort, and no compromises on quality or experience.

Everything stays in place

Rescheduling or changing the format of an event often feels like a big decision. But technically, it doesn’t have to be. With Networkapp, everything you’ve prepared stays right where it is: the program, the sessions, participant communication and registration. Everything is built to be flexible and easily adjustable.

Want to switch to a hybrid setup? You can offer the same program both online and in person. Spread sessions across smaller locations, or provide a fully virtual alternative. Attendees select their preferred format in advance, and based on their choice, Networkapp presents a personalised schedule: clear, relevant and always up to date. In-person guests use the mobile event app to access their schedule, venue info and contact moments. Online participants follow the program in their browser, via the platform. Both audiences can engage with sessions, respond to content, vote or network, regardless of where they are.

Secure, even mid-switch

Flexibility should never come at the expense of security. That’s why Networkapp is designed with a secure foundation that adapts to changes without compromising data protection. Whether you’re using local badges or international livestreams, you maintain full control over access and data use.

Access rights automatically update based on the format of your event. Participants only see what’s relevant to them, and all communication runs over encrypted connections. Even in hybrid events — with guests attending from different physical or virtual locations — sensitive data remains secure and well-structured.

To support smooth logistics, in-person attendees can schedule meetings in advance and see exactly where meeting points are located. This limits unnecessary movement and keeps the flow of your venue calm and manageable. Meanwhile, online participants enjoy the same networking options, with real-time visibility into who is attending where, via the Network Square feature.

Real engagement, for every attendee

Interaction is a key ingredient in any successful event, even more so when your audience is spread out. That’s why Networkapp offers interactive features designed to work seamlessly in hybrid formats. Think live voting during sessions, sending in questions for speakers or participating in real-time Q&As. Attendees in the room can vote using their phones, while online participants join from their laptops at the same time.

Want to boost engagement even further? Add informal, playful elements like a selfie challenge (“Where are you tuning in from?”) or a spontaneous speed networking round connecting live and online guests. These types of interactions build real connection across audiences and elevate your event from structured sessions to a shared experience.

Flexibility that fuels creativity

Switching from in-person to online doesn’t have to be a barrier, in fact, it can be an opportunity. With the right setup, that transition is just a few clicks away. And once you’re able to move quickly, you open the door to creativity. Whether it’s polls, speed dates, playful challenges or interactive formats: you decide how to engage your audience, both onsite and online.

With Networkapp, you have the freedom to design events that are flexible, dynamic and innovative, without sacrificing quality or control. Curious how that could work for your next event? Get in touch or book a free demo today.